11 Overlooked Wedding Venue Questions Every Couple Should Ask

Choosing the right wedding venue sets the tone for your entire celebration—but beyond aesthetics, it’s important to understand the logistics and fine print that can impact your planning, budget, and guest experience. At Drake Social, we believe an informed couple is an empowered one. To help you in your search, we’ve compiled a list of the key questions to ask when touring venues, along with our insight into the unexpected costs and considerations that often surprise couples along the way.

1. How much setup time will your vendors have?

This is one of the most overlooked questions—and one of the most important. The wedding designs in our portfolio often require a minimum of four to six hours to bring to life, but sometimes require as much as two days. Be sure to ask about early access or additional rental hours, particularly if your vision includes a dance floor, stage builds, drapery, or overhead installations.

2. Does the venue allow outside vendors?

If you’re planning to bring in your dream florist, caterer, or DJ, confirm whether the venue allows it. Some venues require you to work from a preferred vendor list; or charge additional fees for outside professionals.

3. What is the venue’s max for a seated meal with a stage and dance floor?

Venue capacity isn’t always straightforward. Be sure to ask for the seated guest maximum with a stage and dance floor, not just the highest capacity listed online. You can also request a sample scaled floor plan and work with your planner to ensure the venue has the adequate room needed to bring your vision to life.

4. Who is the venue contact after booking?

At some venues, your sales contact may not be your ongoing point of contact. Clarify who will handle logistics, site visits, and communication leading up to your wedding day.

5. Does the venue allow multiple weddings on the same day?

Exclusivity matters. If you’re envisioning a private experience, ask whether your event will be the only one on property, or if you’ll be sharing the venue with another couple.

6. How will guests navigate the venue if it has an expansive property?

For larger wedding venues, guest flow is key. Ask whether shuttles or golf carts are available or can be rented, especially if the ceremony and reception are in separate locations on the property.

7. When do you need to make a weather decision?

If your ceremony or reception has an outdoor component, it’s crucial to know the venue’s weather call deadline. Some properties require a decision 24 to 48 hours in advance, which could affect everything from tent installation to guest comfort. When it comes to tents, make sure you know whether or not your venue allows tents, charges a fee to erect a tent, and the deadlines to notify them of. your tenting plan.

8. Do you need to pay to rent additional spaces in the event of inclement weather?

A rain plan may come at an added cost. Be sure to clarify whether indoor backup spaces are included or require an additional rental fee.

9. Does the venue provide in-house event security?

Not all venues offer or require security, but for high-guest-count or urban events, having this coverage ensures peace of mind. Confirm whether this is included or if you’ll need to arrange it independently.

10. Is the venue staffed during your event?

From managing the property to unlocking doors, on-site staffing ensures things run smoothly. Ask whether the venue provides event staff and what their responsibilities include.

11. Does your venue allow you to have specialty alcohol or garnishes?

Some venues require you to stick with their beverage offerings, while others allow for customization. If you’re dreaming of a specific cocktail or unique garnish, ask about flexibility—and fees.

Expert Tips: Things That Often Catch Couples Off-guard

• Food and beverage minimums are just that—minimums. Expect to go 20-30% above that number once final menus, service fees, and enhancements are added. Ask to see sample menus early on to get a realistic picture.
• Know what’s included in your rental. While tables, chairs, and linens may be provided, they may not align with your aesthetic. We’ll help you evaluate what to use and what to supplement.
• Understand your venue’s contract thoroughly. Labor, staffing, security, and cleanup are just a few areas that can come with surprise fees if not clearly outlined.

Ready to explore your dream wedding venue? Our team of wedding planners are ready to partner with you in your search to evaluate them for their practicality, ensuring your vision can be brought to life seamlessly. If you’re ready to find the perfect backdrop for your celebration, contact us so we can begin planning your special day!

Main Image: Lizzie Baker